Application form and supporting documentation templates

UQ Business School students seeking ethical clearance should prepare the following documentation (please click on the link to access the document template):

Form E - UQBS Ethical Clearance Application form.

» Click here to download Application form.

Form E1 - Covering letter.

» Click here to download covering letter.

The covering letter should be addressed to the Chair, UQ Business School Ethical Review Committee.

The covering letter should:

• introduce the project
• outline the purpose of the project,
• clarify the various stages involved, and
• identify target participants for the various stages of the project.

Form E2 - Participant Consent form plus (Guidelines for Use)

» Combining Forms E2 and E3 into a single Form.

• It is possible to combine the Participant Consent Form (Form E2) and Participant Information Sheet (Form E3) in many (NOT ALL) cases.
• For example, if the research involves simply a one-off survey, then the act of reading the Participant Information Sheet and then completing the survey could constitute consent, dispensing with the need for a signed consent form, and also reinforcing the anonymous nature of the survey.
• If names or identity of participants are not required by the researcher, then a separate Participant Consent Form (Form 2) is not required.

(Print on UQBS letterhead when distributing to the participants - Letterhead available from UQBS Reception.)

Form E3 - Participant Information Sheet plus (Guidelines for Use)

» Click here to download information sheet.

This will be a sample of the document planned to be circulated to the participants. Information provided will include:

• The overall approach of the project
• Purpose and intended outcome
• Where the research is to be conducted
• How the research will be conducted (e.g. interviews, survey forms)
• How long will each survey take/How long will each interview take
• Whether or not interviews will be recorded

(Print on UQBS letterhead when distributing to the participants - Letterhead available from UQBS Reception.)

Form E4 - Project Consent form (Gatekeeper's Permission).

» Click here to download consent form.

This form will be endorsed by the company/group who give permission to the student to conduct the research within their organization/group.
Please note, not all applications may require Form E4.

Form E5 – A copy of the questionnaire to be circulated to participants or a copy of the interview protocol.

Note:

If you decide to combine the information sheet (Form E3) and consent form (Form E2), you should clearly indicate that either a copy will be given to the participant to retain (so they will have contact details of the investigator and the University Ethics Officer) or clearly indicate the 'tear-off' part of the form for the return of the completed consent slip. If the latter method is adopted, the 'tear-off' slip must also include the title of the project.

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